A corporate event is a great way for members of a company to escape the office. One great idea is to have an outdoor corporate event. It’s understandable to feel slightly overwhelmed at the thought of planning a corporate party. You’ll find out that following a few steps will ensure an upcoming corporate event is a huge hit. Here are four tips to help ensure you throw a perfect outdoor corporate event.
- Location is Extremely Important
Many people prefer to host outdoor events near amenities. You’ll find that an event near power and water sources will cut down on additional party planning steps. It’s wise to check into outdoor spaces used for corporate event rentals. You’ll want to ensure that guests have access to restroom facilities. No one wants to walk for miles to find a nearby restroom.
- Keep Guests Safe in Any Weather
Corporate events held outdoors benefit from tent rentals. These tents aren’t the ones you think of when on a camping trip. Corporate event tents are large coverings made to keep everyone and everything safe during an event. These tents look great and are often made from nylon which is durable and strong. It’s understandable to feel unsure of what sized tent you’ll need. Take the number of guests at this event multiplied by square footage for equipment and seating, the result is the estimated tent size to rent.
- Give Guests Enough Space
It’s understandable to feel unsure of space needs for an event. If you’re renting a tent, there’s a simple equation you’ll want to utilize. Take the number of guests at this event multiplied by square footage for equipment and seating, the result is what sized tent to utilize. It’s important to be concerned with letting guests have ample walking room. The last thing you want is guests tripping over each other. It’s recommended to utilize about five to six feet in between chairs.
- Keep Pests Away
An outdoor event lets guests experience the beauty of being outside. Outdoor environments are known to contain pests, especially when food and drinks are brought out. It’s wise to contact a pest control service to treat an area before the party begins. You might want to set up candles or lights that reduce the presence of pests.
- Ensure Party is Brightly Lit
You’ll always want guests to see where they’re going. It’s understandable to have certain areas, including the dance floor, lit appropriately. However, walkways and path must be brightly lit to keep guests safe. You’ll find that tent rentals are easy to keep lit properly. A party with safe guests is an event that keeps everyone happy.
In summary, there are several tips to follow when planning a corporate event. The location of an outdoor event is extremely important. It’s wise to choose an outdoor space with access to nearby amenities. You don’t want guests to have to leave the party to use the bathroom or take a phone call. It’s wise to utilize tent rentals when hosting outdoor events. A tent will ensure that guests and equipment remain safe from unpredictable weather. It’s wise to utilize candles or lights that keep pests away from your outdoor event. Keeping a party space brightly lit ensure guests are able to walk safely. Office workers love being able to enjoy an event held in the great outdoors.
Once you’re engaged, you want to have enough time to plan your wedding just the way you want it. After all, this is a rite of passage as well as a very special day for you as well as your families and friends.
The average length of engagements, according to the Knot’s 2014 Real Weddings Study, is 14 months, so if your engagement falls into that time frame, you are among those couples that want a bit more than a year to plan this momentous occasion.
June continues to be one of the most popular months for weddings, followed by October. The Knot’s 2014 Real Weddings Study found that 15% of weddings were held in June and 14% in October. This same study found that weddings tend to have an average of 136 wedding guests.
Now that you’ve explored all your options and have decided to have an outdoor wedding–complete with wedding tents–there are a few logistics to consider.
First of all, you may be deciding whether you want to buy or rent your wedding tents. If you and your life-partner-to-be both enjoy entertaining on a regular basis, you’ll probably want to purchase your own. However, if you only think you’ll just use them occasionally, such as three-to-four time per year, you may want to consider renting them instead.
Secondly, you’ll want to make a decision on what type of tent you may want–a frame or a pole tent. There are basically two types of tent tops available for large events: vinyl and polyester. Most spacious event tests are constructed out of vinyl because it’s not only strong and durable, but affordable as well.
The size, or the square footage, of the wedding tents you choose will depend on the number of guests you plan–or anticipate–to be at the wedding. Remember to allow space for maneuvering, especially if some of the chairs are on the bulky side.
If you are planning to have chairs, especially if they’re going to be set up in rows, be sure to allow five-to-six square feet for every chair.
Here are a few simple formulas to determine what size of wedding tents you will need.
For table seating, use the number of guests times 15 square feet.
For cocktail and standing areas, use the number of guests times six square feet.
For the actual ceremony and regular seating, use the number of guests times eight square feet.
For the dance area, you’ll need an additional two-to-three square feet.
For the head table that seats the happy couple, you’ll need 25 square feet.
Once those R.S.V.P.’s begin to arrive, you will have a much better idea of how many square feet you’ll need–and don’t forget the plus-ones!
Are you planning to serve a meal or did you decide to go with assorted appetizers? When you’re serving Hors d’Oeuvres, you may not require as much space because your guests will likely choose to mingle with their Champagne or sparkling mineral water.
If you’re having a more formal sit-down affair, then you’ll need to respond these questions;
What are the tables’ dimensions?
How many people will be seated at each table?
In general, when you choose round tables, you’ll want to have a minimum of 12 square feet for each person. If you choose rectangular tables, then you’ll want to have a minimum of ten square feet for each person.
You’ll also want to consider aisles to ease the flow of guests as well as create a special space for all of the wedding toasts and speeches! This will require approximately eight square feet for each person.
After you’ve made the decision on the space required for your wedding tents, you’ll want to turn your thoughts to other necessary items. Here is a short list to ensure that you have everything you need for your grand entrance to marriage: